Implementation of an e-Procurement system: the business case

22 September 2016

Central in the implementation process of an e-Procurement system is the business case. Ramon Abbenhuis & Willem Blom, consultants at Supply Value, shed light on the key ins and outs of the business case phase. 

A business case consists of two main parts, first there is the generic qualitative business case which consist of four parts which is followed by the quantified business case. 

The qualitative business case is generic for all organisations. All organisations that use e-Procurement will work more efficiently and practical & professional, as well as bolster legitimacy and transparency in operations. Moreover, modern solutions are typically easier to use for end users. 

Reducing cost
The procurement process will become more efficient for users and suppliers due to the optimisation, standardisation and automation of tasks. Less employees are needed for the same amount of work. Besides this, more insights are gained in the procurement process which leads to better controllability of processes. 

Creating value
By standardising the procurement process, it becomes easier to obtain management information. This information can then be used to professionalise the procurement process and obtain better contracts. These smarter contracts lead to lower total costs and more value added.

Implementation of an e-Procurement system: the business case

Mitigating risk
The application of E-Procurement leads to better knowledge on the organisations’ active contracts. By making it easier for employees to use these contracts they will be used more frequently. Procurement will therefore be conducted using more legitimate and beneficial conditions.

Empowering the people
By using e-Procurement, it will become easier for end-users to purchase with previously set contract terms. Because of this, users will purchase less products and services outside of organisation wide contracts. Key in the adoption of an e-Procurement solution is the ease of use for the end user. Using an e-Procurement system should be made as easy as possible by leading all processes through one location: the e-Procurement system. When end-users start using this system, they will “automatically” start to procure in a more efficient way using the available contracts.

Furthermore, data will become available for procurement managers to improve future procurement processes and to create better fitting contracts with their suppliers. All-in-all this leads to a positive reinforcement circle.

The quantitative business case is dependent on the current situation in the organisation. Based on the number of users, departments, locations, suppliers, orders, invoices, deliveries, SKU’s, product characteristics, spending, and the time spend in the current process a business case can be established.

More news on


PA Consulting challenges schools to find Raspberry Pi transport solutions

05 December 2018

PA Consulting Group is preparing to host its annual Raspberry Pi Awards Day, having announced the criteria for its 2019 Raspberry Pi contest. The yearly competition sees schools from across the UK send teams of children to design innovative solutions for the modern world, and compete for one of three £1,000 prizes.

Now in its seventh year, the Raspberry Pi competition has once again commenced plans to see over 100 schools showcase their creativity and fostering their skills in computer coding. The 2018 edition saw the contest’s strongest ever turnout, addressing a theme of sustainability. The children were challenged to utilise the Raspberry Pi – a cheap, low-spec computer the size of credit-card – to invent something that will help “save the planet.”

Now, as organiser PA Consulting Group looks to kick on from this success for the 2019 incarnation of the event, it has announced that the next event will see British schools and colleges challenged to find ways of using a Raspberry Pi computer to transform travel and transport. The theme of travel and transport opens the door to entries that address anything from security issues to improving accessibility for people with physical mobility challenges, or minimising the environmental impact of journeys.

PA Consulting challenges schools to find Raspberry Pi transport solutionsPA Consulting launched the competition in 2012 to help tackle the growing talent gap in programming and coding. According to PA’s Global Innovation Services Leader, Anita Chandraker, the company has always been astounded not only by entrants’ inventions, but also by their sheer commitment and enthusiasm.

She added, “Schools all over the UK have been taking a significant interest in coding following its introduction on the school curriculum. More than ever, it is important for young people to understand the basics of programming and the power technology can have in transforming the world.”

The winning team in each of three categories will receive £1,000 in prize money, with the added incentive that the first 100 teams to enter will receive a free Pi 3 starter kit. Categories are for primary school (Years 4-6), secondary schools (Years 7-11) and sixth forms/colleges (Years 12-13). A panel of experts from PA will choose three finalists from each category, inviting nine teams to show off their inventions at an exclusive event attended by some of the UK’s most inventive leaders from the public and private sectors.