Coeus Consulting supports digital transformation of energy company

20 April 2021 5 min. read

Coeus Consulting has over the past months helped a renewable energy company plan and realise a major digital transformation programme.

The client, a global renewable energy firm, had undergone a series of mergers and acquisitions which had left the company with different legacy technologies that they wanted to move to a single, unified presence. Additionally, as part of a wider digital transformation, the client planned to divest their IT estate from the parent and legacy organisations, setting up a separate IT business unit.

To complete this, they procured and engaged a global IT Integrator to deliver the new IT service. As part of the divestment and outsource, they also needed to radically modernise and transform their IT estate and migrate to new technologies and service providers aligning with sustainability targets in the internal IT service offering and ways of working.

Coeus Consulting supports energy company with digital transformation

One of these migration streams was the business-critical high performance computing and AI-based 3D modelling environments, for worldwide access for the engineering team. The client had decided to move their high performance computing to the cloud, having decided that future infrastructure should be SaaS-based. This critical IT service stream is supporting the effective planning of the renewable energy infrastructure.

Coeus Consulting was engaged to support the client with delivery and collaboration expertise on these two critical migration streams, and across three main phases (design, implementation and transition).

The UK-headquartered consulting firm supported a global transformation for 27,000 users, spread across 43 countries and 138 sites, providing programme and project management support for the transition of IT services from an internal support team to the externally provided service integrator.

Essentially, Coeus Consulting provided a programme management ‘bridge’ between the business needs and technology solutions development, due to an understanding of IT, business processes and core capabilities.

The consultancy developed and implemented programme and project governance controls to effectively manage and deliver projects in these highly complex and critical environments. Coues Consulting added additional value by establishing KPIs aligned to sustainability targets during the implementation. A collaborative approach was taken, which brokered crucial conversations and key decisions between the end client and global IT integrator.

Keeping to project timelines

Central to the CIO’s concerns was keeping the programme within time and budget. It was critical that the project to centralise the infrastructure to one location was delivered on time; any delays to the centralised datacentre risked the client having to pay for the duplicate infrastructure of the datacentre and legacy infrastructure.

Migration of high performance computing

A decision was made to build up a datacentre and provide almost all the application and infrastructure support for the company. In the high performance computing project, the different legacy high performance computing solutions needed to be migrated from various European countries into a single, centralised infrastructure, doubling the capacity and introducing the technology into new business departments.

Addressing a lack of planning

A key area that Coeus Consulting needed to address was that planning had not been done to a high level of detail, so during the implementation phase there were a lot of change requests and requirements. The role of the consultants was to support this process.

The business wanted to implement high performance computing but the sizing and infrastructure assessment – and future business usage – was not planned, meaning that high-level and low-level design was needed. The client was in danger of implementing a solution that did not meet the business requirements, which would have resulted in future delays and being unable to deliver the project.

The high performance computing programme had started being implemented without first defining the business and process requirements, so Coeus Consulting had to manage the change of infrastructure as this had been missed.

Covid-19: Sticking to project milestones

Coeus Consulting had to adapt its ways of working to ensure the project was not adversely affected by the significant Covid-19 restrictions.

New project management and implementation ways of working were rolled out with the worldwide teams, and short-term and long-actions were defined to minimise risk. For instance, where the team would have been on site to deliver projects, they took the pragmatic approach of having stand up calls to deal with day-to-day issues. Momentum was sustained with a focus very much on ‘what we can do’.

Day to day reprioritisation was vital – the team constantly had to check the current situation on each of the international sites, for example, data centers required closure to enable Covid-19 deep cleaning, so the project had to be re-planned in order to keep to milestones.

Key deliverables also included the set up of workplace services, including onsite support teams at Techbar / Service bars and dispatch support modules.

Project contribution

The Coeus Consulting team successfully completed the transition to a new service integrator and the controlled migration of the business-critical high performance computing and AI based 3D modelling environments for worldwide access for the engineering team, aligned to the strategic initiatives.

Coeus Consulting also introduced controls which provided improved visibility and reporting on transformations, IT strategic targets (such as sustainability KPIs and cost to serve), brought to the client a flexible and agile approach which proved invaluable during Covid-19 pandemic.