Marketing Team Assistant

Bressenden Place, London SW1, GB

Full-time

About us

We believe in the power of ingenuity to build a positive human future in a technology-driven world.

As strategies, technologies and innovation collide, we create opportunity from complexity.

Our diverse teams of experts combine innovative thinking and breakthrough use of technologies to progress further, faster. Our clients adapt and transform, and together we achieve enduring results.

An innovation and transformation consultancy, we are 3,300 specialists in consumer and manufacturing, defence and security, energy and utilities, financial services, government and public services, health and life sciences, and transport. Our people are strategists, innovators, designers, consultants, digital experts, scientists, engineers and technologists. We operate globally from offices across the UK, US, Netherlands and Nordics.

Our hybrid way of working is designed to help you plan your work and your life. We want decisions about ‘where to work’ to be governed by ‘the work we need to do’ – whether that’s at client sites, offices/labs/studios, or remotely from home.

We have five principles which will help us balance both creating a high-performance culture that delivers for our clients and the firm, and being understanding and inclusive to individuals, and the teams in which we all work. Our principles are: we put your safety first; we trust PA people; we respect difference; we are responsive to clients and we are responsive to individuals and teams.

PA. Bringing Ingenuity to Life.

This is an exciting opportunity sit at the heart of our Global Marketing team, supporting our day-to-day operational activities and projects. We’re looking for an enthusiastic individual who is well organised, enjoys a busy and varied workload, and proactively raises their hand to help the team.

The successful candidate will have a can-do attitude and a knack for completing administrative tasks quickly and efficiently, confidently liaising with colleagues at all levels. We’re looking for a real admin whizz with experience in a similar role within a corporate organisation.

The role also demands someone with with strong written and spoken communication skills, and an advance knowledge of Microsoft Office Excel and PowerPoint, as well as Microsoft Outlook and Teams for collaboration.

The role includes but is not limited to:

• Managing the marketing support mailbox and first point of call for anything team related within PA’s other corporate functions
• Becoming an expert in our finance admin processes – raising POs, assisting with the month-end process, and handling invoice queries and card payments
• Coordinating the onboarding of new joiners within the marketing function - raising new joiner forms, organising IT equipment, and training on how to use our admin systems
• Responsible for keeping marketing function documents up to date - team org chart, new joiner guides, policy documents, and reporting templates
• Updating our HR system regularly on behalf of line managers, ensuring all staff leave is recorded accurately
• Coordinating the production of regular marketing plans and performance reports, chasing marketing colleagues for completion to ensure deadlines are met, and supporting the marketing leadership team to review
• Ownership of our internal marketing SharePoint site, ensuring content is regularly updated and all links work correctly
• Ordering stationery/IT equipment for the team when needed
• Organising team socials and engagement activities
• Supporting on selected marketing client events
• Administrative support to the Chief Marketing Officer when required

The successful candidate will take on a busy and varied workload, so the ability to self-organise, work alongside multiple stakeholders, as well emitting a helpful and always willing to support attitude is key. Strong written communication skills are essential as the role will work closely with our content and digital marketing teams too.

• Excellent written communication skills

• Ability to manage a busy workload and prioritise accordingly

• Self-starter, always looking to develop knowledge and gain new skills

• Ability to quickly learn new systems and technology

• Confident using MS PowerPoint, Word and Excel

Benefits

• Private medical insurance
• 25 days annual leave with the opportunity to buy 5 additional days
• Company pension scheme
• Annual performance-based bonus
• Life and Income protection insurance
• Tax efficient benefits (cycle to work, give as you earn)
• Additional optional benefits (Dental, critical illness, spouse/partner life assurance)

Inclusion & Diversity

We believe that diversity makes us a stronger firm and look to employ people with different ideas, styles and skill sets. This diversity stimulates a rich, creative environment – one in which our people develop, and our clients enjoy enduring results. We’re committed to recruiting, promoting and rewarding our people solely based on their ability to contribute to PA’s goals, without regard to their sex, race, disability, religion, national origin, ethnicity, sexual orientation, age or marital status.

Should you need any adjustments to the recruitment process, at either application or interview, please contact us on recruitmentenquiries@paconsulting.com