Marketing Team Assistant

Bressenden Place, London SW1, GB

Full-time

About us

We believe in the power of ingenuity to build a positive human future in a technology-driven world.

As strategies, technologies and innovation collide, we create opportunity from complexity.

Our diverse teams of experts combine innovative thinking and breakthrough use of technologies to progress further, faster. Our clients adapt and transform, and together we achieve enduring results.

An innovation and transformation consultancy, we are 3,300 specialists in consumer and manufacturing, defence and security, energy and utilities, financial services, government and public services, health and life sciences, and transport. Our people are strategists, innovators, designers, consultants, digital experts, scientists, engineers and technologists. We operate globally from offices across the UK, US, Netherlands and Nordics.

Our hybrid way of working is designed to help you plan your work and your life. We want decisions about ‘where to work’ to be governed by ‘the work we need to do’ – whether that’s at client sites, offices/labs/studios, or remotely from home.

We have five principles which will help us balance both creating a high-performance culture that delivers for our clients and the firm, and being understanding and inclusive to individuals, and the teams in which we all work. Our principles are: we put your safety first; we trust PA people; we respect difference; we are responsive to clients and we are responsive to individuals and teams.

PA. Bringing Ingenuity to Life.

This is an exciting opportunity sit at the heart of our Global Marketing team, supporting our day-to-day administrative activities and projects. We’re looking for an enthusiastic individual who is well organised, enjoys a busy an varied workload,

The successful candidate will have a can-do attitude, the energy to get involved in a variety of projects, and a knack for completing administrative tasks quickly and efficiently, whilst others may find them difficult and time-consuming. A real admin whizz.

Reporting to the Head of Marketing Operations, the role also demands someone with with strong written and spoken communication skills, and advance knowledge of Microsoft Office Excel and PowerPoint as well as Microsoft Outlook and Teams for collaboration.

The role includes but is not limited to:

• Coordinating the onboarding of new joiners within the marketing function - raising new joiner forms, organising IT equipment, and training on how to use our admin systems
• Updating our HR system regularly on behalf of line managers, ensuring all staff leave is recorded accurately
• Becoming an expert in our finance admin processes – raising POs, assisting with the month-end process, and handling invoice queries and card payments
• Responsible for keeping marketing function documents up to date - team org chart, new joiner guides, policy documents, and reporting templates
• Coordinating the production of regular marketing plans and performance reports, chasing marketing colleagues for completion to ensure deadlines are met, and supporting the Head of Operations to review
• Coordinating the monthly KPI process, ensuring all submissions are entered into the system as per the deadlines set
• Ownership of our internal marketing SharePoint site, ensuring content is regularly updated and all links work correctly
• Ordering stationery/IT equipment for the team when needed
• Organising team socials and engagement activities
• Administrative support to the Chief Marketing Officer when required

The successful candidate will take on a busy and varied workload, so the ability to self-organise, work alongside multiple stakeholders, as well emitting a helpful and always willing to support attitude is key. Strong written communication skills are essential as the role will work closely with our content and digital marketing teams too.

• Previous relevant experience ideally in a marketing department

• Excellent written communication skills

• Ability to manage a busy workload and prioritise accordingly

• Self-starter, always looking to develop knowledge and gain new skills

• Ability to quickly learn new systems and technology

• Confident using MS PowerPoint, Word and Excel

• Passionate about a career in marketing.

Benefits

• Private medical insurance
• 25 days annual leave with the opportunity to buy 5 additional days
• Company pension scheme
• Annual performance-based bonus
• Life and Income protection insurance
• Tax efficient benefits (cycle to work, give as you earn)
• Additional optional benefits (Dental, critical illness, spouse/partner life assurance)

Inclusion & Diversity

We believe that diversity makes us a stronger firm and look to employ people with different ideas, styles and skill sets. This diversity stimulates a rich, creative environment – one in which our people develop, and our clients enjoy enduring results. We’re committed to recruiting, promoting and rewarding our people solely based on their ability to contribute to PA’s goals, without regard to their sex, race, disability, religion, national origin, ethnicity, sexual orientation, age or marital status.

Should you need any adjustments to the recruitment process, at either application or interview, please contact us on recruitmentenquiries@paconsulting.com