Receptionist

Global Innovation and Technology Centre, Back Lane, Melbourne SG8 6DP, GB

Full-time

About us

We believe in the power of ingenuity to build a positive human future in a technology-driven world.

As strategies, technologies and innovation collide, we create opportunity from complexity.

Our diverse teams of experts combine innovative thinking and breakthrough use of technologies to progress further, faster. Our clients adapt and transform, and together we achieve enduring results.

An innovation and transformation consultancy, we are over 3,200 specialists in consumer, defence and security, energy and utilities, financial services, government, health and life sciences, manufacturing, and transport. Our people are strategists, innovators, designers, consultants, digital experts, scientists, engineers and technologists. We operate globally from offices across the UK, US, Europe, and the Nordics.

PA. Bringing Ingenuity to Life.

As the initial point of contact, you will welcome guests, and employees to PA’s Global Innovation and Technology Centre performing at a high level, create a positive first impression, and extend a warm welcome to all guests. You will work as a team member by managing calls to the global switchboard.

MAIN DUTIES

• Deliver a high class, professional front of house service to all visitors and staff.
• Monitoring room booking requests via email for approvals and checking catering orders.
• Regularly checking conference rooms closely in the client area ensuring rooms are kept in a tidy manner.
• Manage client meeting rooms booking requests and assist where required.
• Operating the visitor and room booking systems.
• To answer incoming calls quickly and efficiently within the Switchboard Operational standards.
• Updating the Reception calendar with relevant information.
• Responsible for maintaining office stationery supplies or ordering as required.
• Assigning temporary access badges to staff.
• Ensuring the correct access badges are handed out to contractors.
• Maintaining the staff vehicle database.
• To maintain and adhere to team and PA policies.
• Dealing with emergencies in a timely and effective manner.
• Book taxis and maintain accurate records.
• Assist with organising couriers.
• Any other duties as dictated by the business.

The Reception and Global Switchboard hours are: 08:00-18:00 Monday to Friday, although a willingness to be flexible is a must.

• Previous experience as a Receptionist Role or similar is preferable.
• A passion for customer service & ‘can-do’ attitude.
• The ability to communicate at all levels, assisting visitors & callers enthusiastically and patiently from international arena,
• IT literate: Word, Excel, and Outlook.
• Strong administration and excellent organisational skills.
• Ability to be resourceful and proactive when issues arise.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Professional attitude and appearance
• Ability to work effectively as part of a team.
• Flexible working for holiday and sickness cover.

Inclusion & Diversity

We believe that diversity makes us a stronger firm and look to employ people with different ideas, styles and skill sets. This diversity stimulates a rich, creative environment – one in which our people develop, and our clients enjoy enduring results. We’re committed to recruiting, promoting and rewarding our people solely based on their ability to contribute to PA’s goals, without regard to their sex, race, disability, religion, national origin, ethnicity, sexual orientation, age or marital status.

Should you need any adjustments to the recruitment process, at either application or interview, please contact us on recruitmentenquiries@paconsulting.com