Executive Assistant (9-month Fixed Term Maternity Contract) | Financial & Professional Services | Strategic Communications

About the opportunity

The Strategic Communications practice of FTI Consulting is one of the world's most highly regarded consultancies. We offer a broad base of disciplines across a variety of specialist sectors including financial services, retail and consumer, digital, natural resources, energy, public affairs, real estate, professional services, technology media telecoms (TMT) and life sciences.

The 40-strong Financial & Professional Services team builds and protects reputational value for the full spectrum of UK and international businesses, from banks and investment banks, to insurers, asset managers, private equity firms, hedge funds and governments.

The Executive Assistant will work with the team's existing Senior Executive Assistant to provide support to the Head of the Financial & Professional Services Team and seven other Senior Managing Directors and Managing Directors. They will also support the broader team (38 in total).

Primary Duties
  • Scheduling of appointments and maintenance of busy calendars with ability to make self-directed decisions regarding scheduling.
  • Coordination of meetings and events, assistance with setting agendas and taking minutes of meetings to capture actions
  • Preparation of presentation materials.
  • Complete research tasks and client reporting for the team, as required
  • Maintain internal databases such as Salesforce, Chrome River and Carpe Diem
  • Schedule and coordinate internal meetings and manage diaries of team members,
  • Arrange and manage travel itineraries and logistics for the team, as required
  • Assist with internal and external hospitality events including managing invites and attendance lists along with arranging venues and catering
  • Collaborate with the other Team Assistants across FTI and the wider corporate support teams, including HR, Facilities, Finance and IT, to ensure smooth running of the team
  • Filing and printing documents and collating information packs for the team as required
  • Ad-hoc projects as and when required
  • Act as main point of contact for all internal and external invoicing and accounting issues for the team, liaising directly with FTI's accounts team
  • Out of hours support to the team will be required on occasion
  • Assist with client results including organising and scheduling external conference call lines and uploading statements to RNS
  • Managing expenses and ensuring prompt payment of invoices.

Basic Qualifications / Qualifications & Experience
  • High level of IT literacy (PowerPoint, Excel)
  • Proficiency in using Salesforce
  • Previous experience of organising events
  • Proven ability to work and make sound judgments on a day-to-day basis regarding assigned and ad hoc duties with very limited direction from the Executive.
  • Ability to discern and communicate with the highest level of tact and diplomacy, both verbally and in writing to key stakeholders at all levels of the organisation.
  • Ability to follow complex written and verbal instruction.
  • Strong interpersonal skills to persuade and build consensus and cooperation.
  • Ability to work under time pressure and be available as needed by the Executive.
  • Top level detail, organisational, and logical skills.
  • Ability to handle the highest level of confidential issues sensitively.
  • Advanced proficiency in Microsoft Office suite (Excel, Work, Outlook, PowerPoint)
  • Substantial experience of executive level support.
  • Experience of working with a professional services environment advantageous.
  • Experience with client interface and understanding of client relationship.

#LI-RT1About FTI Consulting

What makes us unique? With more than 5,000 employees located in offices in every corner of the globe, we are the firm our clients call when their most important issues are at stake. Regardless of what level you are, you will have the opportunity to work alongside and learn from top experts in your field on high-profile engagements that impact history. Our culture is collaborative, and we value diversity, recognition, development and making a difference in our communities.

At FTI Consulting we embrace a hybrid workstyle where all our colleagues are able to benefit from a mix of home and office based working, around client requirements. Our hybrid workstyle is one where we expect you to spend around three days a week in the office or at client sites. You can choose to spend the rest of the week working remotely, at home if that suits. The team attaches importance to monthly team social events to maintain and build the strong relationships within the group, these are held in person with every team member encouraged to attend.

We will continue to evolve and iterate our hybrid working model by regularly listening to feedback from colleagues and clients taking into account wellbeing and productivity, ensuring that no one is detrimentally affected by this approach to work.

FTI Consulting is publicly traded on the New York Stock Exchange and has been recognized as a Best Firm to Work For by Consulting magazine and one of America's Best Management Consulting Firms by Forbes. For more information, visit www.fticonsulting.com and connect with us on Twitter (@FTIConsulting), Facebook and LinkedIn.


Job information

Firm: FTI Consulting

Location: London



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